EVENTOS ANUALES
Thinking of hosting an event in Livingston?
Livingston is a great place to bring people together. From small gatherings to large public festivals, the community shows up for well organized events that add something positive to the town. That said, producing a public event takes planning. Permits, logistics, communication with the city, and coordination with local partners all matter. This page is here to help you understand the process, find the right tools, and plan an event that runs smoothly for you, your guests, and the community.
EVENTOS ANUALES
The Livingston Tourism Business Improvement District offers limited funding to support events that bring visitors to Livingston and benefit the local business community. If you are planning a public event, you may be eligible to apply for financial support to help offset certain costs.
Two types of funding are available. The Event Grant supports marketing and event related expenses that help draw visitors to town. The Street Shutdown Fee Coverage Application helps cover the cost of closing a street for an approved event.
Use the links below to learn more and apply.
EVENTOS ANUALES
Putting on a public event involves many moving pieces, and starting early makes the process much easier. The timeline below outlines a typical planning schedule, beginning about eight weeks before your event and continuing through the week after. It covers the main steps most organizers need to think about, from permits and vendors to volunteers, marketing, and post event follow up. Use it as a guide to help organize your planning process and keep everything on track.
Upon approval
Submit city and county permits
Secure event insurance
Create Facebook event and initial promotional materials
Begin outreach to sponsors or business partners
Begin design of branded marketing graphics
8 Weeks Before Event
Send call for vendors (food, retail, activity hosts, nonprofits) if applicable
Book main entertainment (bands, DJ, or performers) and arrange sound equipment
Order porta potties and sanitation services
6 Weeks Before Event
Collect required street closure signatures from affected businesses and residents
Order merchandise
5 Weeks Before Event
Confirm all vendor applications and finalize participation list
Begin promoting individual activities and sponsors on social media
4 Weeks Before Event
Send detailed information to participants: event times, setup details, and contact info
Coordinate layout and tentatively assign space to each vendor
Confirm entertainment schedule and required power or logistics
3 Weeks Before Event
Design printed maps and signage for attendees
Confirm contingency plans for weather and safety
2 Weeks Before Event
Send reminder emails to volunteers and participants
Finalize event map and Run of Show (ROS)
Confirm delivery of rentals (tables, barriers, tents, etc.)
Begin pre-event marketing push on social media
1 Week Before Event
Email estimated attendance to food vendors
Send event map, playlist, parking details, and ROS to all participants
Event Week
Print attendee handouts and signage
Prepare volunteer food tickets and nametags
Hang “No Parking” and street closure signage at least 24 hours before setup
Conduct final walk-through of event area for layout confirmation
Week After Event
Hold recap meeting with planning committee
Gather feedback from vendors, businesses, and partner groups
Pay vendors and finalize outstanding invoices
Pack and store signage, decor, and reusable supplies
Begin draft of next year’s event report
Archive digital assets, templates, and business contacts for reuse
EVENTOS ANUALES
If your event received funding from the Livingston Tourism Business Improvement District, you’ll need to submit a brief post event report. This helps the TBID understand attendance, economic impact, and how the funds were used, and ensures future events can continue to receive support.